Section XII - Student Services

XII B 3

Academic Matters - Withdrawal/Drop/Add/Section Transfer

To state the College’s policies regarding registration changes through withdrawing, dropping and adding courses, and transferring sections

Dropping or Adding a class after classes have started, but before the schedule adjustment period ends:

Students who need to drop or add a course after classes have started, but before the schedule adjustment period ends, can do so in Self-Service or by visiting with a Student Services Counselor or their advisor. If adding a course during this time, the student must be prepared to pay the day they add a course. If dropping a course during this time, the student will receive a 75% refund.

Transferring Sections:

Students who need to transfer from one course section to another can do so in Self- Service or by visiting with a Student Services Counselor or their advisor, as long as it is before the end date of the schedule adjustment period. Students that need to transfer from one section to another after the end date of the schedule adjustment period must provide documentation of the extenuating circumstance that prevented the adjustment from occurring during the schedule adjustment period to the Dean of Curriculum Programs or the Director of Admissions, Records and Registration (Registrar). Once the course section transfer has been approved by the faculty for each course section, Department Head, Associate Dean, and Dean of Curriculum Programs, the Director of Admissions, Records and Registration (Registrar) will process the course section transfer request.

Withdrawing after the schedule adjustment period, but before the last day to withdraw without a grade penalty:

Students who need to withdraw from a course after the end date of the schedule adjustment period, but before the last day to withdraw without a grade penalty, must complete the official withdrawal process. An official course withdrawal withdrawal form must be completed and submitted to the instructor of the course the student is withdrawing from. After the instructor and financial aid have signed the form, the Office of Admissions, Records and Registration will process the form. The student, if approved, will receive a status of W and a grade of W for the course. There is no refund associated with this withdrawal.

Withdrawing after the last day to withdraw without a grade penalty:

Students who need to withdraw from a course after the last day to withdraw without a grade penalty will not be approved for an official withdrawal without a grade penalty. The Office of Admissions, Records and Registration will contact the student, via email, and explain the option of administrative withdrawal. The status of the course is not changed, as the original request was after the last day to withdraw without a grade penalty. There is no refund associated with this withdrawal.

Administrative Withdrawal:

Students may request an administrative withdrawal from the Director of Admissions, Records and Registration (Registrar) based on documented extenuating circumstances. Students requesting an administrative withdrawal from a class must complete the administrative withdrawal process, which includes submitting an administrative withdrawal form, submitting copies of documentation for the extenuating circumstance, and obtaining signatures from the instructor or the student’s advisor, financial aid, and the Director of Admissions, Records and Registration (Registrar). The Office of Admissions, Records and Registration will contact the student, via email, with the outcome of the request. The student, if approved, will receive a status of W and a grade of AW for the course. There is no refund associated with this withdrawal.

Withdrawal Emergency:

Students who need to withdraw at any point during a semester as a result of a national emergency (e.g. COVID-19 pandemic) may request a Withdrawal Emergency to avoid grade penalty. The Office of Admissions, Records and Registration will assist the student in this process to ensure appropriate documentation is obtained and processed in a timely manner. The student, if approved, will receive a status of W and a grade of WE for the course. There is no refund associated with this withdrawal.

 

Adopted: 04/15/1999

Revised: 07/27/2000, 05/20/2010, 03/22/2012, 07/20/2020, 03/17/2022