Section VIII - Faculty & Instruction

VIII B 5

Instruction - Attendance

Attendance plays a critical role in student success in all classes. Satisfactory progress is difficult without regular attendance. Students are encouraged to contact their instructor, via email and/or phone, regarding any anticipated absences to make arrangements for continued progress in the course. The instructor reserves the right to withdraw a student from a course for missing more than one calendar week of the semester. After missing two consecutive calendar weeks of the semester, the student will be withdrawn by the instructor. In cases where practical considerations, regulations, or accreditation requirements make it necessary, a program may establish more stringent attendance requirements.

Students must be in attendance and recorded as present at least one time on or before the census date of the class or be dropped from the class. Programs and individual instructors may not waive this requirement. Online attendance is defined as successful completion of the syllabus quiz. The instructor will take attendance beginning the first day of class and at each class meeting.

It is the responsibility of the student to inform the instructor of circumstances, which may have caused him/her to be absent. The student is responsible for making arrangements with the instructor to complete any work missed and for completing the work in a timely manner.  Instructors are encouraged to give consideration for absences caused by college-related activities and other extenuating circumstances. An instructor may forgive an absence if the student has a valid reason for the absence, has made arrangements with the instructor to complete the work missed, and completes such work in a timely manner. It may not be possible to make-up work missed in selected labs or clinics. Therefore, absences from certain labs or clinics may not be forgiven.

An incomplete grade (“I”, “IN”, “AB”, or “IE”) is assigned at the discretion of the instructor for incomplete course work. In the course(s) for which an incomplete grade is assigned, hours will not be counted in quality point computation for that semester. An “I” must be completed the following semester, or it automatically becomes an “F.” The exception is for developmental courses, which automatically becomes an “R*.” An “IN”, “AB”, or “IE” must be completed within a period of time specified by the college to avoid receiving a failing grade for the course.

Military and Jury Duty Absences

Military leave and jury duty absence(s) will be considered an excused absence when the instructor has received prior official notification. Responsibility for initiating such notification rests with the student: a student reporting for military drill or jury duty must provide the instructor with a letter from the commanding officer or the Clerk of Court prior to the absence(s). The student is responsible for making up all work missed in a timely manner.

Any student who is in the United States Armed Forces who has received temporary or permanent reassignment as a result of military operations and any student who is a National Guard service member placed onto State active duty status during an academic term shall be given:

  1. The opportunity to make up any test or other work missed during the excused absence.
  2. The option, when feasible, to continue classes and coursework during the academic term through online participation for the period of time the student is placed on active duty.
  3. The option of receiving a temporary grade of "Incomplete-Military (IN)" or "Absent Final Exam-Military (AB)" for any course that the student was unable to complete as a result of being placed on State active duty status; however, the student must complete the course requirements within a period of time specified by the college to avoid receiving a failing grade for the course.
  4. Permission to drop, with no penalty, any course that the student was unable to complete as a result of being placed on State active duty status.
  5. Permission to drop, with no financial penalty, any course that the student was unable to complete as a result of the excused absence as set forth in 1E SBCCC 900.4.
An instructor initiates the faculty withdrawal process by completing a withdrawal form, which includes a student’s Last Date of Attendance (LDA).  A faculty-initiated withdrawal in a credit bearing course will result in a grade of “WF” which will negatively impact the student’s GPA.  A faculty-initiated withdrawal in a developmental course will result in a grade of “FW.”  The student must follow the withdrawal procedures in order to avoid receiving the grade of “WF” or “FW”.

 

Adopted: 05/20/2010

Revised: 07/14/2011, 05/15/2014, 05/18/2018, 07/20/2020