Section VIII - Faculty & Instruction


Instruction - Live Projects

To state the definition, policies and procedures of live projects

Live projects are defined as:

  1. Educational experiences in which students, as part of their educational programs, repair or remodel equipment not owned by the College; or
  2. Educational experiences that produce goods that are sold or services for which charges are made, such goods or services being the normal and necessary product of learning activities of students.
In the case of (1) above, the owner of the equipment must supply or pay for all parts required.

In the case of (2) above, the following regulations apply:

  1. Under certain circumstances goods produced by a program may not be sold due to restrictions imposed by the source of funds which support the program. In such programs, goods produced may be used for the benefit of the institution or donated to another non-profit charitable or educational agency or institution.
  2. For live projects that involve the purchase of equipment from the State or Federal surplus property agency, the repair of this equipment and its sale as surplus under the regulations of the State Division of Purchase and Contract, the proceeds of such sales shall be deposited with the State Board of Community Colleges and credited to the equipment budget of the institution,
  3. In other programs that fall under the above definition of live projects, goods and services for which charges are made will be sold at a fair market price based on quality and volume. Sale prices will be recommended by the instructor in charge and by the appropriate dean with approval granted by the Vice President for Instructional Services; receiving, receipting, and depositing of funds will be handled by the Business Office and in accordance with proper procedures for auditing. Receipts will be deposited to the appropriate departmental supply budget,
The clientele served in providing laboratory experiences for students by carrying on live projects shall be limited to students and employees in the Community College System so far as possible. Should outside clients become necessary in order to provide sufficient experiences to carry out educational programs, clients may be selected from the general public when approved by the President.

It is not the intent of the programs at Randolph Community College to be of a production nature, but in that some projects require costly supplies and materials, it is simply sound economic policy to dispose of these products in such a way as to replenish supplies and materials when possible. Monetary gain is not the objective in the disposal of goods and services.

Procedures to follow in cases of (1) and (2):

  1. Requests from students, faculty or staff:
    1. Requests for live projects as defined above shall be submitted in writing to the instructor involved. The responsibility for determining the appropriateness of any work accepted by the instructor shall rest with the instructor, and the instructor shall be responsible for determining that the work supplements his or her educational program.
    2. For each job that is accepted by the instructor, the person requesting the work will sign a waiver of responsibility prior to such work being accepted by the instructor. (See Live Project Request Form in Forms section)
    3. The instructor will notify the person requesting the job whether or not the job is accepted, the estimated starting and completion dates, and any parts or materials to be supplied by the person requesting the work done.
    4. For each job that is accepted by the instructor, the recipient will pay a material charge which will cover the actual cost of the material plus ten percent. This charge will be collected by the Business Office before the finished work is released to the person having the work done. It is the instructor's responsibility to assess the materials charge (using this activity as part of the student's learning if possible), to communicate such charge to the Business Office on the Live Project Charge Form (see Forms section), and to require a receipt from the Business Office before releasing the work done.
    5. The person requesting the work to be done will supply parts and major supply items as needed for the completion of the project.
    6. The Business Office will receive the materials charge and credit the materials charge to the appropriate supply budget.
    7. The instructor will maintain a permanent file of all completed job requests.
  2. Requests from persons and agencies outside of Randolph Community College:
    1. All requests for work done in the educational programs from sources outside the College will be made in writing directly to the Vice President for Instructional Services.
    2. The Vice President for Instructional Services will delegate the responsibility of determining the appropriateness of the request to the dean and the instructor to whose area the request is directed. For each job that is accepted by the instructor and approved by the dean, the person/agency will complete the Live Project Request Form and submit it to the dean. The dean will submit the form to the Vice President for Instructional Services. If approval is given by the Vice President for Instructional Services, he or she will submit the form to the President for final approval of the project and his or her signature.
    3. Steps 3-7 above will be followed once an outside request has been approved.


Adopted: 04/15/1999

Revised: 05/17/2007