Section VI - Employment Matters

VI E 6

Leave - Military

To state the College’s policy on military leave available to permanent full-time employees

A military leave of absence will be granted to employees who are absent from work due to service in the uniformed services in accordance with the Uniformed Services Employment and Reemployment Rights Act (USERRA). Advance notice of military service is required, unless military necessity prevents such notice or it is otherwise impossible or unreasonable. A copy of the official orders must be presented to the College in order to be granted military leave.

Continuation of health insurance benefits is available as required by USERRA based on the length of the leave and subject to the terms, conditions and limitations of the applicable plans for which the employee is otherwise eligible.

Employees on military leave for up to 30 days are required to return to work at the first regularly scheduled day after the end of service, allowing reasonable travel time. Employees on longer military leave must apply for reinstatement in accordance with USERRA and applicable state laws.

Employees returning from military leave will be placed in the position they would have attained had they remained continuously employed or a comparable one depending on the length of military service in accordance with USERRA. They will be treated as though they were continuously employed for the purposes of determining benefits based on length of service.

Questions regarding Randolph Community College Military Leave Policy applicable state and federal laws, and continuation of benefits should be directed to the Human Resource Office.

If an employee applies for reinstatement within 90 days from the date of his discharge, his/her previous accumulated sick leave will be set up in his leave account. Any increments or salary increases an employee would have received on the job will be added to his/her salary when he/she returns to work. Leave benefits are not accumulated while on military leave without pay. An employee will receive credit from the Retirement System while he/she is away from his/her job if he/she returns to state employment within two (2) years.

Required Physical Examination - When an employee is required to have a medical examination to determine physical fitness for military service, his/her supervisor will give him/her the necessary time off with pay.

Short-Term Military Service – Annual leaves of absence, not to exceed fifteen days per year, are granted to employees for short-term training in the Reserves and National Guard. You are entitled to leave with pay for a maximum of fifteen (15) workdays each calendar year when ordered to duty for annual training or other purposes. An employee should always clear military leave with his/her immediate supervisor well in advance.

Temporary Emergency Duty – Leaves of absence, not to exceed fifteen days per year, are granted for temporary emergency duty such as civil disorders, storm disasters, etc.

Randolph Community College is committed to protecting the job rights of employees absent on military leave. In accordance with federal and state law, it is the College’s policy that no employee or prospective employee will be subjected to any form of discrimination on the basis of that person’s membership in or obligation to perform services for any of the Uniformed Services of the United States.


Adopted: 07/17/2008