Section VI - Employment Matters

VI E 12

Leave - Bonus Vacation

To state the College’s bonus vacation leave policy and procedure

Eligibility: Up to ten days (80 hours) will be provided to all permanent full-time and permanent part-time employees who are on payroll July 1, 2002, and still employed January 1, 2003. In addition, all permanent full-time and permanent part-time employees who are on payroll July 1, 2003, and still employed October 1, 2003, will be eligible for up to 10 additional days (80 hours) of Bonus Vacation Leave. The bonus leave will be prorated for permanent part-time employees not working 40 hours per week and for full-time employees who work less than 12 months. The bonus leave can be carried up until retirement. Unused bonus leave does not roll over to sick leave if unused, therefore the leave is not subject to conversion to sick leave. Bonus leave will not be considered as part of the maximum 240 hours of vacation that can be retained at retirement or rolled over to the new fiscal year at year-end.

Scheduling bonus leave: Bonus leave shall be accounted for separately from regular earned vacation leave. Like vacation leave, bonus vacation leave must be requested in advance by the employee and shall be taken only upon authorization of the appropriate supervisor. Bonus vacation leave may be used for any purpose for which regular vacation leave is used. The employee is responsible for completing the appropriate use of leave block on the leave form.

Transfer: Randolph Community College does not accept transfer of bonus vacation leave.  All bonus leave must be paid out by the employee’s previous employer. Any balance of bonus leave can be transferred with the employee who transfers to other participating state agencies that agree to accept the bonus leave rollover.

Separation/Status Change: Bonus leave balance will be paid in addition to regular vacation leave if the employee leaves the college or changes to a non-leave earning status.

Miscellaneous Provisions: Bonus leave must be exhausted prior to using unpaid FMLA leave. Bonus leave is available to be donated as vacation leave under the Voluntary Shared Leave Plan.


Adopted: 01/16/2003

Revised: 10/16/2003, 02/15/2019