Section VI - Employment Matters

VI A 20

Employment Process - Personnel File

To state the College's personnel file policy

Under the jurisdiction of the board of trustees, the College shall maintain a record of each of its employees, showing the following information with respect to each employee: name, age, date of original employment or appointment, current position, title, current salary, date and amount of most recent increase or decrease in salary, date of most recent promotion, demotion, transfer, suspension, separation, or other change in position classification, and the office to which the employee is currently assigned (Statute 115D-28).

All information contained in a personnel file, except as otherwise provided in Article 2A of Chapter 115D of the NC General Statutes, is confidential and shall not be open for inspection and examination except to the following persons:

  1. Employee, applicant for employment, former employee, or his properly authorized agent;
  2. President and other supervisory personnel
  3. Members of the board of trustees and the board’s attorney
  4. Party by authority of a subpoena or proper court order may inspect and examine a particular confidential portion of an employee’s personnel file; an
  5. An official of an agency of the federal government, State government or any political subdivision thereof.

For complete details on access to information in personnel files, please refer to Statute 115D-29.


Adopted: 07/17/2008