Academic Policy (continued)

Auditing

Auditing a course is the privilege of being present in class when space permits. No credit is awarded and no examinations are required. Attendance, participation in class, etc., are at the discretion of the instructor. A student must register officially for the course and pay regular tuition during the specified registration and schedule adjustment period.

Auditing a course does not fulfill any prerequisite requirements. Also, a student may audit a particular course only once. Under extreme circumstances, a student may request to audit a course a second time through the department chair with approval by the dean of curriculum programs and the vice president for student services. Audits are reported on grade cards and transcripts as “AU” and do not affect earned credits or GPA.

Students who receive a Pell Grant should consult with someone in the Financial Aid Office before auditing a course.

Readmission

Students who have been suspended for academic or disciplinary reasons may request readmission to the College through the office of the vice president for student services. The written request should be made one month prior to the semester in which they wish to seek readmission to RCC. Requests for readmission will be reviewed by the Admissions Committee, consisting of the vice president for student services, the department chair, or designee, and the director of admissions/registrar. If readmission is granted, the Admissions Committee may impose certain restrictions, such as unit load or periodic grade reviews, upon the student. Failure to meet conditions of the readmission may result in the student’s dismissal.

Repeating a Course

Students who fail a required course must repeat that course to graduate. Students who have completed course requirements and graduated from a curriculum may not repeat a course within that curriculum for credit, except for licensure/certification purposes, but students may repeat a course in that curriculum through an audit procedure. Students may not repeat a course where they have previously received a grade of “B” or better in order to raise their quality point average. For purposes of readmission, the Admissions Committee may require some courses to be repeated.

Reentry to a Curriculum

Students who wish to reenter a curriculum with a new GPA should make written request to the vice president for student services one month prior to the semester they wish to enroll.

The request is reviewed by the Admissions Committee, consisting of the vice president for student services, the department chair and the director of admissions/registrar. If reentry is granted, then each course in the curriculum must be repeated, meeting all prerequisites. A student may repeat a curriculum with a new quality point average only once.

Previous grades are not actually removed from the student’s transcript, but are not calculated into the student’s new GPA at Randolph Community College. Colleges to which the student may transfer in the future may choose to recalculate GPA based on all grades received.

Federal financial aid and Veterans regulations will be adhered to with respect to this procedure. Students considering reentry to a curriculum program must contact the Financial Aid Office.

Transferring Between Programs

If a student wishes to transfer from one program to another, the following procedures are to be observed: (1) the student contacts the Registrar’s Office for a change of program form; (2) after counseling, faculty advising, and financial aid consultation, if appropriate, the student follows the regular admissions procedures with prior credit being recognized and course prerequisites being observed.

Prerequisites

Some curricula have requirements for entry and should be discussed with counselors and/or department chairs to insure proper prerequisites. Course prerequisites must be met as indicated in the College Catalog.

Incomplete

An incomplete (I) is assigned at the discretion of the instructor for incomplete course work. In order for an incomplete to be assigned, the incomplete contract needs to be completed between the student and the instructor. The incomplete contract may be found in the office of the dean of curriculum programs. In the course(s) for which an “I” is assigned, hours will not be counted in quality point computation for that semester. However, an “I” must be completed the following semester, or it automatically becomes an “F.”

Withdrawal/Drop/Add/Section Transfer

■ Before the Last Date to Drop/Add a Class

Students desiring to withdraw, drop or add a course, or transfer to a different section of the same course after initial registration should contact the Registrar’s Office to obtain the necessary Registration Change form.

Merely ceasing to attend classes does not constitute official withdrawal, nor does notification to the instructors alone. Failure to submit the required form for official withdrawal to the Registrar’s Office will result in the student receiving an “F” on their permanent record. Contact the Registrar’s Office if you have questions.

Curriculum students may withdraw from courses without grade penalty during the drop period. During this period, a “W” will be assigned indicating withdrawal. A student withdrawing after the published drop date will be assigned an “F” for the course unless granted an exception by the vice president for student services or the director of admissions/registrar based on documented special or unique circumstances which must be attached to the Registration Change form.

■ After the Last Date to Drop/Add a Class

Students requesting to be granted an administrative exception to drop a class after the deadline must complete the Registration Change form. Copies of documentation supporting the student’s request for special consideration must be attached before submitting the completed form, with all signatures, to the vice president for student services or the director of admissions/registrar. Students wishing to change sections or add a class after the last published date to drop/add must complete the Registration Change form and obtain signatures from the following individuals: all instructors involved, student’s advisor, and the dean of curriculum programs or assignee. In addition, if the student is receiving financial aid, including DVA benefits, a financial aid officer and/or the DVA certifying official’s signature is required. Finally, the student will present the completed form to the vice president for student services or the director of admissions/registrar for final approval.