Academic Policies
Auditing
Auditing a course is the privilege of being present in class when space permits. No credit is awarded and no examinations are required. Attendance, participation in class, etc., are at the discretion of the instructor. A student must register officially for the course and pay regular tuition during the specified registration and schedule adjustment period.
Auditing a course does not fulfill any prerequisite requirements. Also, a student may audit a particular course only once. Under extreme circumstances, a student may request to audit a course a second time through the department chair with approval by the dean of curriculum programs and the vice president for student services. Audits are reported on grade cards and transcripts as “AU” and do not affect earned credits or GPA.
Students who receive a Pell Grant should consult with someone in the Office of Financial Aid and Veterans Affairs before auditing a course.
Readmission
Academic Suspension
Students who have been suspended from a curriculum program for academic reasons may request readmission. The request should be in writing and at least one month prior to the semester in which they wish to seek readmission. In partnership with the dean of curriculum programs, the director of the student success center hears and decides the request. Restrictions may be imposed. Failure to meet the restrictions may result in the student’s dismissal. If readmission is denied, the student may appeal using the Standard Grievance procedures beginning with the vice president for student services.Disciplinary Suspension
Students who have been suspended from the college for disciplinary reasons may request readmission after the suspension has ended. The request should be in writing to the vice president for student services and at least one month prior to the semester in which they wish to seek readmission. The vice president for student services hears and decides the request. Restrictions may be imposed. Failure to meet the restrictions may result in suspension or expulsion. If readmission is denied, the student may appeal in writing to the president within 5 working days of the date of the notification letter (see Student Conduct & Zero Tolerance Policy).
Expulsion
Students who have been expelled may request readmission to the college. The request should be in writing to the president at least one month prior to the semester in which they wish to seek readmission. The president hears and decides the request. Restrictions may be imposed and failure to meet the restrictions may result in the student’s expulsion. The president’s decision is final.Repeating a Course
Students who fail a required course must repeat that course to graduate. Students who have completed course requirements and graduated from a curriculum may not repeat a course within that curriculum for credit, except for licensure/certification purposes, but students may repeat a course in that curriculum through an audit procedure. Students may not repeat a course where they have previously received a grade of “B” or better in order to raise their quality point average. For purposes of readmission, the Admissions Committee may require some courses to be repeated, if advisable.
Reentry to a Curriculum
Students who wish to reenter a curriculum with a new GPA should make written request to the vice president for student services one month prior to the semester they wish to enroll.
The request is reviewed by the Admissions Committee, consisting of the director of the student success center, the division chair, and the director of enrollment management/registrar. If reentry is granted, then each course in the curriculum must be repeated, meeting all prerequisites. A student may repeat a curriculum with a new quality point average only once.
Previous grades are not actually removed from the student’s transcript, but are not calculated into the student’s new GPA at Randolph Community College. Colleges to which the student may transfer in the future may choose to recalculate GPA based on all grades received.
Federal financial aid and Veterans regulations will be adhered to with respect to this procedure. Students considering reentry to a curriculum program must contact the Office of Financial Aid and Veterans Affairs.
Transferring Between Programs
Students are authorized to transfer from one curriculum program to another (change majors). The office of Registration, Records, and Admissions’ procedures allow for student initiated change of majors, academic/career counseling, faculty advising, credit processing, and adherence to program and course prerequisites.
Prerequisites
Many courses may have prerequisite course requirements. All students are required to successfully
complete course prerequisites listed before enrolling. Students who do not have confirmed prior credit, equivalency via placement test scores, or transfer equivalency that satisfies the stated prerequisites and/or corequisites will be administratively dropped from the course.Incomplete
An incomplete (I) is assigned at the discretion of the instructor for incomplete course work. In order for an incomplete to be assigned, the incomplete needs to be completed between the student and the instructor. In the course(s) for which an “I” is assigned, hours will not be counted in quality point computation for that semester. However, an “I” must be completed the following semester, or it automatically becomes an “F.”
Withdrawal/Drop/Add/Section Transfer
■ Before the Last Date to Drop/Add a Class
Students desiring to withdraw, drop or add a course, or transfer to a different section of the same course after initial registration may do so online or by contacting the student's faculty advisor. You can now add and drop courses online by logging into your Campus Cruiser account at http://cruiser.randolph.edu/ and going to Web Advisor.
Merely ceasing to attend classes does not constitute official withdrawal, nor does notification to the instructors alone. Failure to submit the required form for official withdrawal to the Registrar’s Office or officially drop a class online will result in the student receiving an “F” on their permanent record. Contact the Registrar’s Office if you have questions.
Curriculum students may withdraw from courses without grade penalty during the drop period. During this period, a “W” will be assigned indicating withdrawal. A student withdrawing after the published withdrawal date will be assigned an “F” for the course unless granted an administration exception.
■ After the Last Date to Drop/Add a Class
Students wishing to change sections or add a class after the last published date to drop/add must have documented extenuating circumstances. The student must complete the Registration Change form, attach documentation, and obtain signatures from the following individuals: all instructors involved, the student’s advisor, and the division chair of their program. In addition, if the student is receiving financial aid, including VA benefits, a financial aid officer and/or VA officer’s signature is required. Finally, the student will present the completed form to the director of enrollment management/registrar for final approval.
■ Administrative Exception:
Curriculum students may request an administrative exception from the director of enrollment management/registrar based on documented special or unique circumstances. Curriculum students requesting to be granted an administrative exception to withdraw from a class must complete the Registration Change form and copies of documentation supporting the student’s request for special consideration must be attached. The form must contain all required signatures and be submitted to the director of enrollment management/registrar.
